Efficient workforce management is crucial to maintaining profitability in today’s fast-paced business environment. One of the most effective ways to control labour costs is through optimised staff scheduling and rostering, and workforce management (WFM) software can be a game-changer in this regard. Being able to take advantage of advanced features that simplify scheduling, monitor productivity, and align staffing with demand, can provide a business with significant financial benefits. Here’s 5 ways WFM software can help save your business money.
1. Reduced Overtime Costs
One of the most immediate impacts of using WFM software is a reduction in unnecessary or unplanned overtime. Manual scheduling methods often overlook patterns or fail to account for hourly employee availability – especially across large teams or an extended workforce. WFM can automate the scheduling processes, ensuring employees are rostered within their contracted hours and minimising the need for expensive last-minute overtime. By cutting excess labour costs, businesses can save thousands every pay period.
2. Improved Labour Allocation
Good workforce management software will use historical data and forecasted demand to align planned staffing levels with business needs. This means that peak hours are sufficiently staffed, while quieter periods are not bearing the cost of unnecessary overstaffing. Effective labour allocation maximises productivity without inflating your payroll expenses, ensuring that every hour paid for is as productive as possible.
3. Reduced Time Theft and Absenteeism
Workforce management software often includes time and attendance or time-tracking features, helping to minimise “time theft” (when employees are paid for unworked time). Some systems even incorporate facial recognition or biometric capabilities, reducing potential errors in time logs or fraud (like buddy-punching – clocking in for a colleague who is not necessarily present). Automated notifications for absenteeism or late attendance (often referred to as tardiness) help managers to address issues promptly, creating accountability and further reducing labour costs.
4. Enhanced Staff Satisfaction and Retention
Optimised rostering means fewer last-minute schedule changes and more predictable hours for employees. This predictability not only has significant impact on staff turnover but can also help your business by lowering the expenses associated with hiring and training new staff.
The modern self-service Apps provided by most vendors help to empower employees and keep them informed of upcoming shifts, swap shifts with their peers, apply for leave or pick up additional shifts when they become available.
Employees who feel their schedule is fair and are empowered through access are also more productive, creating a positive cycle that benefits both staff morale and your bottom line.
5. Streamline Administrative Tasks
WFM software helps by automating many of the administrative tasks associated with scheduling, payroll, and compliance. This frees your managers from unnecessary admin and gives them back time to focus on more strategic, revenue-generating activities instead of spending hours manually managing the roster, filling shifts and tracking attendance.
In summary, workforce management software is a powerful tool for businesses looking to optimise scheduling and reduce costs. By minimising overtime, aligning staffing with demand, and enhancing employee satisfaction, businesses can create a more cost-effective, productive and engaged workforce.
Why choose Tambla’s workforce management solutions?
Our innovative workforce management solutions accommodate the various scheduling methodologies and help to maintain optimised staffing and compliance with regulatory requirements.
Tambla excels in simplifying complex scheduling and business rules, providing optimised schedules and timely rosters automatically. Our software is designed to effectively manage labour costs, automate laborious processes and reduce administrative overhead. Our experts can provide tailored advice to ensure you get the most out of our software.
Visit our Workforce Management Software page for more details and start your journey towards a more efficient and compliant business.
